Employment Opportunities

Reports To

Business Manager

Status

Full-Time, 32 hours per week

Location

Parish offices of St. Joseph – Wright and St. Catherine – Ravenna. St. Francis Xavier Church as needed

Specific Duties

1. Meeting parishioners and the public whether by phone, email or in-person assisting in answering inquiries, questions and needs, redirecting as necessary.
2. Maintains the physical appearance of the parish offices and conference rooms, as well as occasionally organizing the narthex of each church when necessary.
3. Schedule and coordinate all events going on in the parish, including the Church, school events, office and parish hall and record on the parish calendar.
4. Receives, records and documents any donations, contributions or fundraising money according to parish procedures for cash receipts.
5. Assists the Business Manager and Principal with financial and sacramental reporting to the Diocese and parish community.
6. Collects and prepares weekly bulletin information while meeting publication and printing deadlines, as well as weekly Prayers of the Faithful and Announcements
7. Schedules Masses and other liturgical celebrations, e.g., weddings, funerals with the pastor.
8. Record sacramental celebrations (Baptisms, 1st Communions, Confirmations, Weddings, and Funerals).
9. Maintain sacramental records and assure that information reaches the parish census database.
10. Work with pastor, family, luncheon committee and music minister to assure that all liturgical, canonical, and pastoral needs are met for the particular celebration, occasionally attending meetings on evenings as needed.
11. Coordinate and record the purchase of parish cemetery lots.
12. Oversees the opening and closing of the parish offices on scheduled work days.
13. Opens and distributes incoming mail as well as arranges out-going mail and packages, including bulk mailings when necessary.
14. Organize and maintain ministry schedules for Lectors and Eucharistic Ministers.
15. Maintain and update social media profiles as well as the websites for Our Cluster and Divine Providence Academy.
16. Other duties as assigned.

Qualifications and Skills

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Prior experience in administrative or office support, preferably in a church or nonprofit setting.
• Availability to work occasionally during evenings or weekends during parish events.

Job Related Skills

• Understanding of communications and the Catholic perspective.
• Ability to serve others.
• Ability to use standard office equipment.
• Excellent computer skills, including knowledge of Word, Excel, Publisher, and PowerPoint.
• Working knowledge of social media.
• Familiarity with website creation or maintenance preferred.
• Organizational Skills: Ability to organize and maintain digital and physical records ensuring accurate data entry, schedule appointments and maintain calendars for multiple parishes, and independently manage deadlines to ensure timely completion of tasks.
• Interpersonal Skills: Ability to work with others in a collaborative team and contribute to a positive work environment. Ability to maintain discretion and confidentiality, ability to self-start, multi-task and prioritize projects, as well as ability to work independently without supervision. Successful candidates must be able to adapt to changing priorities and tasks.
• Language Skills: Ability to read and comprehend simple instructions, write correspondence, and memos. A demonstrated ability to communicate effectively with a community of diverse parishioners is essential.
• Reasoning Ability: Ability to carry out detailed written and/or oral instructions. Ability to proactively problem solve in standardized situations.

To Apply

Please fill out the application form below or submit your resume and cover letter to Taylor McGough, Business Manager, via email at businessmanager@ourcluster.org.